Project Officer

Fixed-Term Contract

Founded in 1993, Médecins du Monde Switzerland is a medical association of international solidarity that is part of the Médecins du Monde network. We provide sustainable access to health care for people in vulnerable situations in Switzerland and around the world.

WE PROVIDE CARE

For nearly 30 years, we have been working to ensure that the right to health is effective for all, without financial, social, cultural, or geographical barriers. We collaborate with civil society organizations and local authorities to implement projects in Switzerland and around the world.

WE BEAR WITNESS

We call up on and accompany regional, national, and international authorities to facilitate access to healthcare and promote respect for human rights. We advocate with decision makers to change things in a sustainable way.

CONTEXT OF THE MISSION

 MdM-CH is present in Zimbabwe since 2020. From January 2024, MdM-CH strategic operational intervention is  focusing on Gender Based violence prevention, response and advocacy with an operational national partner and a strong evidence-based studies attention linked with Universities.

Our intervention is operationally being implemented in Chitungwiza, with the anticipation of extending to other geographical perspectives in the country, so as to develop the operational portfolio.

Position will be based in Harare with frequent displacement in the field.

YOUR MISSION

Under the direct supervision of the General Coordinator (Country Director), and the technical supervision of the Internal Programmes Supports Manager (based in Switzerland), the Project Officer (PO) will contribute to the development and the implementation of MdM-CH Support strategy to programmes, at mission level, including giving support on the administration, finance, logistics and operational files of the mission.

This role will have a 50% time dedicated to supporting the operational aspects of the mission, including coordination, engagement and liaising with local partners who are implementing the objectives of the mission in partnership with MdM-CH. The other 50% of the time shall be allocated to Finance and Administration portfolio, as such the ideal candidate will be someone able to function competently in the office as well as being versatile and flexible enough to function in the field.

Main Responsibilities :

  • Support partners and engage with them on the operational and administrative aspects of the mission.
  • Accompany the local partners in a supportive role into the field on operational activities.
  • Attend meetings and engagements with the local partners in pursuance of the operational objectives of the mission.
  • Help to organise the logistical elements for meetings and workshops.
  • Ensure that petty cash transactions are adequately supported and approved.
  • Report on the activities of the organisation.
  • Perform any other duties assigned by the General Coordinator and or Referent in the HQ relating to the finance, administration, and operational portfolios.
  • Assist in monthly stock and asset verification process.
  • Compile Finance and Admin needs of the mission in line with MdM deadlines, policies, and procedures.
  • Support preparation of supply activities and technical logistics for the mission.

PERIODICAL ACTIVITIES

  • Help draft the operational report (OR) on the missions’ activities.
  • Support preparation of monthly consultancy fees (including the medical insurance) payment request and submit for validation by the line manager.
  • Support the posting of recruitment advertisements on the relevant local job sites.
  • Assist with the writing of periodical situational updates on the humanitarian and political and socioeconomic aspects in the country.

PROFILE

School/Academic conditions:

  • Have a recognized relevant degree/diploma in Administration and/or Financial Management and proven aptitude to take on a general, versatile role.
  • Alternatively, a University degree, or equivalent, in relevant discipline (International Relations, Humanitarian Affairs, etc.)
  • Relevant professional training or relevant experience in monitoring, performance-based management, planning, and evaluation is an added advantage.

Professional experience:

  • Experience of working on a programme/project funded by international donors.
  • At least 2 years of experience in an international NGO.

Know-how:

  • Excellent writing skills in English, fluency in a local language- being an advantage.
  • Strong academic performance and motivation.
  • Willingness to work with marginalised communities in the field.
  • Excellent planning of tasks and activities, coordination, and monitoring skills.
  • Good working knowledge of the Microsoft Office suite (Word, Excel, Outlook, SharePoint, PowerPoint a plus) -> you will be evaluated!
  • Knowledge of Swiss, UN agencies, and US/Canadian donor guidelines is certainly an asset.
  • Ability to plan and meet tight deadlines.
  • Anticipation and problem-solving skills.
  • Ability to work as part of a multi-cultural and/or international team.
  • Autonomy, organisational skills, and attention to detail.
  • Class 4 driving licence is an asset.

People skills:

  • Autonomy while respecting the procedures and rules of life and safety of the mission.
  • Sense of responsibility.
  • Dynamism, Efficiency, Flexibility.
  • Great organisational skills and good stress management.
  • Diplomacy, calm and patience. – Integrity, honesty, reliability.
  • Ability to listen, analyse and share decisions.
  • Excellent communication skills.

You are committed to MdM’s values and respect the organisation’s code of conduct, ethics, and humanitarian principles. You are motivated by its associative model.

CONDITIONS

Contract duration  9 months, with a 3-month probationary period

Contract renewable

Place of employment Zimbabwe – Harare
Work areas Harare, Harare Province (Chitungwiza)
Type of Contract  Fixed-term consultancy agreement, part-time (full time could be considered as soon as the operational portfolio allows). All our consultancy agreements are subject to the availability of donors’ funds.
Contract start date Ideally: June 2024

 

HOW DO I APPLY? 

All you need to do is to send your complete application in PDF format by email to [email protected] with “FAM ZIM -05-24” in the subject line. The deadline for applications is May 18, 2024. 

List of documents to be provided:

  • Application/motivation letter (max 1 page)
  • Curriculum Vitae (maximum two pages)
  • Scanned copies of certificates of employment/proof of professional experience
  • Three referees with links to former employers (surname, first names, job title, e-mail address and working telephone number).

NB: Legalised copies of diplomas may be requested if the application is selected for the final phase.

Applications received after the deadline indicated or at an address other than that mentioned above will not be taken into consideration.

Only shortlisted applications will be contacted.

Médecins du Monde is an equal opportunities employer and operates a fair and transparent recruitment procedure. The procedure is open to all candidates who believe they meet the requirements of the post. No employee or individual of Médecins du Monde has the right to request a cash payment or the exchange of favours of any kind in return for preferential treatment in the recruitment process.