Human Resources Assistant

Fixed-Term Contract



Announcement Number: Harare-2024-005 RA
Hiring Agency: Embassy Harare
Position Title: Human Resources Assistant – Open to USEFMs ONLY (Only open to USEFMs)
Open Period: 03/13/2024 – 07/30/2024Format MM/DD/YYYY
Vacancy Time Zone: GMT+2
Series/Grade: FP – 0305 6
Salary: USD $47,419 /Per Year
Work Schedule: Full-time – 40 hours per week
Promotion Potential: FP-6
Duty Location(s): 1 in Harare, ZI
Telework Eligible: No
For More Info:  HR Section  0867-701-1000  [email protected]


Hiring Path: • Open to the public
Who May Apply/Clarification From the Agency: For USEFM – FP-06. $47,419.  Actual FP salary determined by Washington D.C.•    U.S. Citizen Eligible Family Members (USEFMs) – All Agencies
Security Clearance Required: Secret/Confidential Clearance
Appointment Type Temporary
Appointment Type Details: Definite not to Exceed (5 years)
Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The work schedule for this position is:
Full Time (40 hours per week)

Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Not Required


The incumbent serves as a Human Resources (HR) Assistant in the HR Section of the Management Office at post. Responsible for all American personnel programs at the Mission including but not limited to: Check-in/check-out processing; Travel Messages (TMs) for arriving/departing U.S. Direct Hire (USDH) staff; provides general guidance on accreditation (visas and diplomatic ID processing); advising American employees on matters relating to career development and personnel regulations; NSDD-38 procedures for new or existing USDH positions; maintaining files for American employees; managing recruitment program for Family Member Appointment (FMA),  seasonal Hires, When Actually Employed (WAE), Rovers, etc.

Qualifications and Evaluations
Requirements: Minimum three years of experience in human resources or administrative field is required.
Education Requirements: Minimum education requirement: Completion of at least two years of general college studies.
Evaluations: This may be tested.
LANGUAGE: Level 3 (Good Working Knowledge) of English Speaking/Reading/Writing required.

SKILLS AND ABILITIES: Good working knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, and Internet). Ability to understand and use complex mathematical formulas to prepare statistical and analytical reports on various elements of data analysis. Strong writing skills to produce and update complex reports, spreadsheets, and correspondence. Training, presentation, briefing, and negotiation skills are required. Must have excellent customer service and communication skills to manage in-person and telephone contacts. Must be organized, diligent and able to work under pressure. Good leadership and interpersonal skills are required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Harare may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


    1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
    1. AEFM / USEFM
    1. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:
To apply for this position applicants must electronically submit the documents listed below to be considered for employment. Failure to do so may result in a determination that the applicant is not eligible and qualified.

To apply for this position click the “Apply to this Vacancy Announcement” button available on the link;

For more information on how to apply visit our website;

Required Documents:
Please provide the required documentation listed below with your application:

    • Copy of Orders/Assignment Notification (or equivalent)
    • Minimum education requirement: Completion of at least two years of general college studies.
    • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
    • SF-50 (if applicable)
    • Resume (to be considered for HPR – Highest Previous Rate)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Harare.