Linkages for Economic Advancement of the Disadvantaged (LEAD) has been awarded a subgrant to support and collaborate with CIMMYT implement a USAID-funded Mechanization and Extension Activity over two years, 2022/23 to 2023/24. The goal of the Activity is to improve smallholder farmers’ access to farm power and machinery to enhance their land and labor productivity, profitability and income. This is to be achieved through establishing mechanization service providers to increase farm and off-farm power supply.

The following vacancy has arisen and suitable qualified candidates are invited to apply:

Finance and Administration (F&A) Officer

Reporting to the Finance Manager, under the direction of LEAD Finance and Human Resource Director, the position involves the following:

Accounting/Finance

• Responsible for all aspects of financial management and accounting.
• Ensures compliance and consistency with USAID rules and regulations as well as LEAD policies and procedures.
• Provides support to HQ for financial reporting to the donor.
• Supports the awareness and prevention of fraud, bribery and corruption; reports any suspected misconduct to LEAD headquarters; and assists with periodic risk assessments and trainings.
• Records and accounts for daily transactions in SAGE 200, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
• Ensures sound cash management of local bank accounts and maintains petty cash fund.
• Processes cash disbursements in accordance with financial management policies and established approval levels.
• Processes payroll, collects timesheets, remits tax and other government contributions and reports to local agencies.
• Responsible for full accounts payable function from procurement through payment.
• Processes employee expense reimbursements.
• Prepares monthly financial reports and internal management reports containing budget to actual expenditure information.
• Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
• Responsible for procurement activities in accordance with LEAD procurement policy and in compliance with USAID rules and regulations.
• Prepares and submits reports and filings in compliance with local government laws.
• Provides assistance to program staff in office and project budget preparation.

Office Operations/Administration

• Manages all matters related to the operations and administration of the office.
• Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
• Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
• Carries out any other tasks as assigned by the LEAD Chief Executive Officer, Finance Director and

REQUIRED SKILLS & QUALIFICATIONS

• A degree in Business Administration, Accounting, Finance, or a relevant field, OR relevant professional qualification like CA(Z), CIMA, ACCA or CPA qualification with two years of work experience (in addition to the four years of experience required below).
• Four years of experience in a supervisory role managing finance and administration of donor-funded activities.
• Substantial financial management and compliance experience on multi-million-dollar and multiyear USAID awards, with a strong understanding of USAID policy, procedural, vetting and reporting requirements.
• Knowledge of IFRS and local accounting practices and relevant laws.
• Ability to problem solve, prioritize, follow up, and execute.
• Excellent communication, listening and interpersonal skills with ability to understand sensitivities in dealing with wide variety of people from many countries and cultures.
• Ability to manage projects, deadlines, and priorities in high pressure environment.
• Commitment to international development and values-driven work environment.
• Proficiency in MS Excel, MS Word and power point presentations required, SAGE 200 accounting and reporting package experience a plus.
• Spoken and written fluency in English and other Zimbabwean languages a plus.

REQUIRED EXPERIENCE

• Proficiency in MS Excel, MS Word and power point presentations required, SAGE 200 accounting and reporting package experience a plus.
• Extensive experience in financial management and/or project administration. In-depth knowledge of USAID financial management rules and regulations and other key USG regulations, including USAID ADS 303 – Grants and Cooperative Agreements to NonGovernmental Organizations, Cost Principles for Non-Profit Organizations 2CFR230/OMB A122, 22 CFR Part 145 Grants and Agreements with Non-Profits, OMB Circulars A-122,  and A-133 Audit of states, local governments, and non-profits.
• Minimum of 5 years’ experience working in a Finance Manager role on accounting/financial management of programs at a non-profit organization.
• 3-5 years’ experience providing administrative support to an international organization, including responsibility for procurement, contracts management, and HR-related matters.

 

LOCATION

Harare, Zimbabwe

The successful applicant should be in a position to assume duty on 1 July, 2023

TO APPLY

Application letter accompanied by detailed CV stating current gross salary should be submitted by 12.00 noon on Friday 26 May, 2023 via email to [email protected] with “LEAD – F&A Manager” in the subject line.

 

Female applicants meeting the requisite qualifications and experience are highly encouraged to apply

 

Please note only shortlisted applicants will be responded to.