Cluster Finance and Administration Officer (x5)

Bantwana Zimbabwe (BZ) is a registered Private Voluntary Organization (PVO)committed to improving the well-being of vulnerable children, youth, and families affected by HIV, poverty, and humanitarian crises in Zimbabwe and the region. BZ is seeking a highly experienced and motivated individual to fill the position of Cluster Finance and Administration Officer under the Zingane OVC Project, funded by the U.S. Department of State. The project aims to sustain care and treatment services for vulnerable populations using the National Case Management System through the provision of critical, life-saving interventions targeting orphans and vulnerable children (OVC), through comprehensive child centred family oriented and community owned interventions.

Purpose of the Position:

Reporting to the Project Accountant, the Cluster Finance and Administration Officer will have oversight of financial management, procurements and provide administrative support to programs at cluster level.

Responsibilities:

• Record and document all project expenses in manual records, including cash and fuel journals.
• Ensure adherence to internal control procedures by all cluster staff.
• Track the cluster budget and provide monthly variance reports to program staff by the 10th of each month.
• Facilitate procurement processes at the cluster level.
• Manage workshop and training-related expenses.
• Perform general administrative duties for the cluster office.
• Maintain and reconcile petty cash at the cluster level.
• Manage and track cluster stock levels.
• Review and upload vouchers in Approve-wise to ensure compliance with donor and organizational regulations, including VAT checks.
• Track payment requests in Approve-wise to ensure timely disbursements.
• Maintain an up-to-date asset register for all districts under the cluster.
• Oversee fuel usage and logistics management within the cluster.
• Prepare and submit bi-weekly status reports.
• Ensure timely payment of District Support Officers.
• Supervise the Driver/Admin Assistant.
• Capture financial data in the accounting system.
• File accounting documents according to QuickBooks serial numbering.
• Process payments through Business Online.
• Prepare monthly receivables and payables age analysis and follow up on outstanding accounts.
• Support audit processes as required.
• Provide administrative and financial guidance to program staff in line with donor and organizational policies.
• Coordinate with project staff to ensure resources are delivered according to project needs.

Qualifications and Education Requirements

• A Bachelor`s degree in Accounting, Finance or a related field,
• A minimum of 3 years of relevant experience in financial and administrative management
• Experience in program administrative, and financial management systems.
• Practical knowledge and experience in using accounting software/ packages (eg QuickBooks).
• Familiarity with HIV programs and health systems is an added advantage.
• Excellent written and interpersonal communication skills.

Application Details

To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to recruitments@bantwana.co.zw with position title in the subject line and complete the Application Form. The application deadline is 28 November 2025. Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. BZ is an equal-opportunity employer.

BZ has a zero-tolerance policy on child abuse, sexual exploitation and abuse, sexual harassment, and any form of discrimination based on gender, race, ethnicity, age, and any other such distinguishing characteristics.Female candidates are encouraged to apply.