Programme Management Coordinator

Programme Management Coordinator (Choice Project) (Int11051)

TEAM PURPOSE: To work with others to overcome poverty and suffering.

JOB PURPOSE: The Gender Justice Program is responsible for the realisation of Oxfam’s aspiration of putting women’s rights at the centre of its work, the goal of the Gender Justice programme goal is that ‘’Diverse women, girls, and marginalized groups fully realize their rights, exercise their leadership and live a life free from violence, discrimination and poverty’’. The post holder should bring to the team a desire for quality programme work guided by the deliverables expected under the CHOICE project, working with partners and external stakeholders

Key Responsibilities and Accountabilities:

To support development, implementation and management of the CHOICE Program.

Programme Development, Management and Implementation (40%)
• Provide oversight to ensure the CHOICE project is delivering results for impact
• Provide thematic, technical and administrative leadership on the CHOICE program planning and implementation.
• Provide strategic support in mobilising internal and partners’ skills that enhance project delivery, and ensure the project is aligned with Oxfam SAF strategy and principles
• Work with CHOICE Multi Country Teams and Finance teams to regularly review budget performance
• Coordinate project implementation across 3 CHOICE country teams and Ipas’ and lead on project governance, as described in the Project Implementation Plan (PIP, to be developed)
• Coordinate with internal and external advisors and staff for required input in the partners’ project delivery.
• Relationship and team building with regional partners on issues related to CHOICE and other Gender Justice projects
• Develop and oversee remedial action on challenges that affect project implementation
• In liaison with the Media and Communications Team, actively support visibility of the CHOICE program through documentation, production of communication materials and sharing of materials through structured and unstructured fora and those related to the CHOICE project.
• Review and quality control of country-specific PIP inputs; periodic financial reports, forecasts, and advance requests; periodic program narrative reports; and annual work plans from project staff (Oxfam or local partner), non-Oxfam intermediary partner and coordinating the provision of feedback on the same.
• Together with Program Management Unit MEAL staff, coordinate the preparation of consolidated PIP inputs, periodic program narrative reports, and annual work plans to be submitted to OCA for PMU review/approval
• Coordinating the addressing of feedback from OCA/GAC on submitted PIP inputs; consolidated periodic financial reports, forecasts, and advance requests; periodic program narrative reports; and annual work plans

Partnership Management (15%)
• Strategically support multi-country teams and partners in development of CHOICE project frameworks
• Closely work with multi-country teams to mutually agree on detailed operational plans, budgets, and MEAL frameworks.
• Identify any emerging opportunities for wider partnerships in the SRHR sector and other nexus areas.
• Work with MEAL and Project Country teams to support capacity and needs assessment within Oxfam and within CHOICE partners
• Provide ongoing accompaniment to multi-country partners teams under CHOICE to enhance quality of project implementation.
• Be proactive in linking organisational development advisors to partners and vice versa in supporting partners programme implementation.
• Carry out period project monitoring visits to the 3 implementation countries

Work Programming, Programme Quality and Learning: (15%)
• Undertake regular, mutually agreed and Oxfam only initiated review (though virtual meetings and physical meetings) to multi-country teams and provide guidance on enhancing the quality of programmes
• Make regular review with multi-country teams to review progress of work and provide strategic inputs and to help to ensure that programme obligations for annual and monthly planning and reporting are properly met.
• Undertake regular context analyses to provide regular updates and guidance to internal teams, partners and Oxfam Canada on CHOICE project’s internal and external
environment that has potential to impact on the project
• Work with Monitoring, Evaluation and Learning Coordinator to ensure that the MEAL Framework is effectively internalised by the CHOICE country teams.
• Convene, coordinate and facilitate participation of multi country teams and partners in programme review and learning exercises led by Oxfam and Partners, and coordinate the development of cross-country learning products
• Convene regular learning spaces in the SAF Cluster and within the Oxfam Confederation
• Link Mozambique Country Program with CHOICE experiences
• Supporting project staff (Oxfam, local partner, and Ipas) in the documentation and
• dissemination of program experiences and lessons learned, in keeping with Oxfam guidelines and standards

Donor Compliance and Reporting (20%)
• Work with Oxfam Canada and SAF Grants Compliance Teams to ensure all donor (GAC) obligations for CHOICE are internalised by Oxfam teams and partners
• Strengthen the capacity of project staff (Oxfam or local partner) and Ipas on GAC and OCA program and financial compliance as per CA, its General Terms and Conditions, PIP and other GAC and OCA policies
• Work with MEAL Teams to ensure timely receipt of data that informs donor and other reports
• Lead in consolidation of high-quality country reports and generation of regional reporting for internal, and external reporting purposes
• Work with CHOICE Teams and Finance teams to review narrative and financial donor reports before submission for internal sign offs, ensuring accurate project budgeting and close monitoring of spending, variances, and explanations by budget line for any major variances
• Ensure complete and timely reporting to Oxfam Canada

Network and Strategic partnership and Alliance Building (5%)
• Lead donor engagement in SAF region and build relationships with GAC local staff based in the implementation countries/region
• Build and foster regional alliances and networks that enhance sharing, learning and collaboration among relevant organisations and individuals in the SRHR sector
• Adopt a proactive approach to undertaking relevant lobbying, campaigning and advocacy work related to the CHOICE project and other Gender Justice related issues
• Support Multi Country Oxfam and Partner teams to convene spaces for cross sharing on SRHR and other gender issues
• Support Multi Country Oxfam and Partner teams nurture strategic relationships with other plays to enhance nexus programming in Child marriages, Teen Pregnancies, SGBV and Girls School drop out
• Work with CHOICE Teams, Gender Justice Teams, Media and Comms Team to organise CHOICE project strategic communication materials for internal and external engagement

Resource mobilisation and public engagement (5%)
• Participate in resource mobilisation activities for SRHR work and other pathways in Gender Justice.
• Support Gender Justice SAF lead and Gender Justice Program Policy managers in the development of complimentary donor proposals.
• Support CHOICE Teams in planning and hosting CHOICE related donor and Oxfam Canada visits
• Engage in select public engagement in the implementation countries/region activities that may
• include preparation of briefs and other materials, public speaking, and media work related to the project.

What We Are Looking For:

• We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.
• An ideal candidate for the role will also be/have:

PERSON SPECIFICATION
Most importantly, every individual in Oxfam needs to be able to:
• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with
accountability to those who experience oppression
as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Skills, Experience, and attributes:
Essential
❑ A degree in public health, nursing, development studies, sociology, or related areas with experience working on Youth SRHR issues. Those with master’s degree will have added advantage.
❑ Minimum of 8 years of experience in development work, preferably within a large development or humanitarian organisation.
❑ Knowledge in SRHR issues and gender issues is critical
❑ Assertive with good judgement over issues
❑ Project management skills and drive to achieve results, to ensure timely delivery of activities
❑ Experience managing multi-country projects, working with a variety of stakeholders and partners
❑ Demonstrated commitment to global justice, gender equality and social change, as well as on SRHR issues
❑ Strong communicator that is confident in challenging environments
❑ Demonstrable ability to lead and support others at various levels - local and international ❑ Team player with the ability to work across teams
❑ Adaptable and flexible person
❑ Knowledge and experience of working with partners and multi-country teams ❑ Experience working on advocacy and influencing issues
❑ Belief in Oxfam’s value and mission to overcome poverty and suffering
❑ Willingness to sign and abide by the Oxfam Code of Conduct
❑ Demonstrated commitment to feminism, anti-racism, justice, equity, diversity and inclusion
❑ Ability to travel internationally, occasionally to remote locations in difficult conditions

Key Attributes:

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organizational Values:

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Our offer

At Oxfam, we believe that every aspect of our work can lead to a positive outcome. If you have the same opinion, together with the ability to meet the challenges involved, this role offers scope for immense personal fulfilment – as well as outstanding opportunities to develop your career.

Oxfam is committed to providing a competitive compensation package based on a 37.5-hour work week.
The closing date is Friday 23 May 2025

Oxfam is an equal opportunities employer, we are committed to ensuring diversity and gender equality within our organization.

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.