Graduate Interns (Procurement, HR, Finance)

A local faith based Non-Governmental Organization involved in development; advocacy and humanitarian work seeks to fill the following vacant positions.

1. Administration and Procurement Graduate Intern.

Duties and Responsibilities

Administration

• Assist with mileage administration
• Assist with management accounts preparation.
• Assist in producing audited financial statements.
• Maintain an up-to-date asset register.
• Produce administration reconciliations
• Work alongside the department officers and performs a variety of administrative, clerical and basic finance tasks.
• The job also implies duties such as updating records, preparing documents, filing, basic financial analysis, and implementing policies;
• Support the logistics of events (conferences, workshops and training) at national level.
• Ensure motor vehicle are in good state (properly serviced, up to date licenses, insurances).

Procurement

• Assisting in the updating and managing the Supplier List
• Assisting in the acquisition of quotations, correspondences, and prepare evaluation documentation in strict accordance with the Procurement Policy.
• Assisting in maintaining appropriate records to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes
• Assisting in ensuring that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects
• Assisting in ensuring that goods and supplies are procured and delivered in line with the specifications stated in the purchase order.
• Assist with conducting supplier assessments (visual compliance, suitability, and capacity to provide goods and services in liaison with the Procurement committee.)
• Assist with facilitating supplier payments by ensuring timely submissions of invoices to finance for processing.
• Assist with monitoring supplier performance-related issues i.e., key performance indicators such as right quality, right quantity, and price variations.
• Assist with facilitating the sign off and maintenance of trade agreements, Service Level Agreements and Leases.

Qualifications and Experience

• At least a Degree in Procurement and supply, Accounting, Administration or any related field.
• Computer literacy and proficiency in MS Office.
• A minimum of two years` professional experience in a similar position
• Good verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Ability to think critically and creatively.
• Ability to work effectively in a fast-paced environment.
• Must be flexible, willing to perform other duties and work with irregular hours.
• Fluency in English.

1. Job Title: Finance Student Intern

Purpose of the position

The purpose of this position is to provide a finance student intern with practical experience and exposure to the finance and administrative functions of the organization.

Responsibilities and Tasks:

• Preparation of payments vouchers register of payment vouchers and other payments requests for goods and services received ensuring valid supporting documents and obtaining authorization and approval.
• Assist capturing financial transactions in the accounting system
• Facilitate procurements of supplies
• Assist in preparation of budgets
• Maintenance of filing systems for payment vouchers, receipts and bank statements
• Assist in review of reconciliations.
• Assist in reconciliation of staff advances

Desired Qualifications, technical skills and experience:

• Currently enrolled in a finance, accounting, or related degree program.
• Strong analytical and numerical skills.
• Proficiency in Microsoft Excel and other financial software applications.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work effectively in a team environment.

 3.     Job Title: HR and Admin Student Intern

Position Summary

As a Human Resource Student Intern, you will assist the HR team in various tasks related to recruitment, employee engagement, training, and administrative functions. This internship will provide you with hands-on experience in HR practices and expose you to the workings of a nonprofit organization.

Key Responsibilities

• Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Support the onboarding process for new employees and volunteers.
• Help maintain employee records and HR databases.
• Assist in organizing training sessions and workshops.
• Contribute to employee engagement initiatives and activities.
• Support the development and implementation of HR policies and procedures.
• Assist with general administrative tasks, such as filing, data entry, and responding to HR inquiries.
• Participate in team meetings and contribute ideas for improving HR practices.

Qualifications

• Currently enrolled in a degree program in Human Resources, Business Administration, Psychology, or a related field.
• Strong communication and interpersonal skills.
• Detail-oriented with excellent organizational abilities.
• Ability to work independently and as part of a team.
• Basic knowledge of HR principles and practices is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

 4. Job Title: Finance Graduate Intern

Position Summary

As a Finance Graduate Intern, the candidate will assist the Grant Management team in managing the financial aspects of various grants. This internship offers a unique opportunity to gain practical experience in financial management within the non-profit sector.

Key Responsibilities

• Assist in the preparation and submission of financial reports for grants.
• Support the tracking and monitoring of grant budgets and expenditures.
• Help analyze financial data and prepare summaries for internal and external stakeholders.
• Assist in the financial forecasting and planning related to grant-funded projects.
• Contribute to the compliance and auditing processes for grant management.
• Support the development of financial documentation and proposals for new grants.
• Participate in team meetings and contribute ideas for improving financial processes.

Qualifications

• Recent graduate in a degree program in Accounting or Finance Strong analytical skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Familiarity with financial software and Microsoft Office Suite (Excel, Word).
• Ability to work collaboratively in a team-oriented environment.
• A strong interest in non-profit finance and grant management.

 Application Requirements and Deadline: 

To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to farecruitmentzw23@gmail.com. The application deadline is 5 February 2025. Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. Applications will be reviewed on a rolling basis.

Candidates must clearly indicate the position being applied for in the subject.

The Organization does not charge a fee at any stage of the recruitment process