A local faith based Non-Governmental Organization involved in development; advocacy and humanitarian work seeks to fill the following vacant positions.
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Administration and Procurement Graduate Intern.
Duties and Responsibilities
Administration
- Assist with mileage administration
- Assist with management accounts preparation.
- Assist in producing audited financial statements.
- Maintain an up-to-date asset register.
- Produce administration reconciliations
- Work alongside the department officers and performs a variety of administrative, clerical and basic finance tasks.
- The job also implies duties such as updating records, preparing documents, filing, basic financial analysis, and implementing policies;
- Support the logistics of events (conferences, workshops and training) at national level.
- Ensure motor vehicle are in good state (properly serviced, up to date licenses, insurances).
Procurement
- Assisting in the updating and managing the Supplier List
- Assisting in the acquisition of quotations, correspondences, and prepare evaluation documentation in strict accordance with the Procurement Policy.
- Assisting in maintaining appropriate records to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes
- Assisting in ensuring that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects
- Assisting in ensuring that goods and supplies are procured and delivered in line with the specifications stated in the purchase order.
- Assist with conducting supplier assessments (visual compliance, suitability, and capacity to provide goods and services in liaison with the Procurement committee.)
- Assist with facilitating supplier payments by ensuring timely submissions of invoices to finance for processing.
- Assist with monitoring supplier performance-related issues i.e., key performance indicators such as right quality, right quantity, and price variations.
- Assist with facilitating the sign off and maintenance of trade agreements, Service Level Agreements and Leases.
Qualifications and Experience
- At least a Degree in Procurement and supply, Accounting, Administration or any related field.
- Computer literacy and proficiency in MS Office.
- A minimum of two years` professional experience in a similar position
- Good verbal and written communication skills.
- Strong organizational skills and ability to multitask.
- Ability to think critically and creatively.
- Ability to work effectively in a fast-paced environment.
- Must be flexible, willing to perform other duties and work with irregular hours.
- Fluency in English.
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Job Title: Finance Student Intern
Purpose of the position
The purpose of this position is to provide a finance student intern with practical experience and exposure to the finance and administrative functions of the organization.
Responsibilities and Tasks:
- Preparation of payments vouchers register of payment vouchers and other payments requests for goods and services received ensuring valid supporting documents and obtaining authorization and approval.
- Assist capturing financial transactions in the accounting system
- Facilitate procurements of supplies
- Assist in preparation of budgets
- Maintenance of filing systems for payment vouchers, receipts and bank statements
- Assist in review of reconciliations.
- Assist in reconciliation of staff advances
Desired Qualifications, technical skills and experience:
- Currently enrolled in a finance, accounting, or related degree program.
- Strong analytical and numerical skills.
- Proficiency in Microsoft Excel and other financial software applications.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Ability to work effectively in a team environment.
3. Job Title: HR and Admin Student Intern
Position Summary
As a Human Resource Student Intern, you will assist the HR team in various tasks related to recruitment, employee engagement, training, and administrative functions. This internship will provide you with hands-on experience in HR practices and expose you to the workings of a nonprofit organization.
Key Responsibilities
- Assist in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Support the onboarding process for new employees and volunteers.
- Help maintain employee records and HR databases.
- Assist in organizing training sessions and workshops.
- Contribute to employee engagement initiatives and activities.
- Support the development and implementation of HR policies and procedures.
- Assist with general administrative tasks, such as filing, data entry, and responding to HR inquiries.
- Participate in team meetings and contribute ideas for improving HR practices.
Qualifications
- Currently enrolled in a degree program in Human Resources, Business Administration, Psychology, or a related field.
- Strong communication and interpersonal skills.
- Detail-oriented with excellent organizational abilities.
- Ability to work independently and as part of a team.
- Basic knowledge of HR principles and practices is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
4. Job Title: Finance Graduate Intern
Position Summary
As a Finance Graduate Intern, the candidate will assist the Grant Management team in managing the financial aspects of various grants. This internship offers a unique opportunity to gain practical experience in financial management within the non-profit sector.
Key Responsibilities
- Assist in the preparation and submission of financial reports for grants.
- Support the tracking and monitoring of grant budgets and expenditures.
- Help analyze financial data and prepare summaries for internal and external stakeholders.
- Assist in the financial forecasting and planning related to grant-funded projects.
- Contribute to the compliance and auditing processes for grant management.
- Support the development of financial documentation and proposals for new grants.
- Participate in team meetings and contribute ideas for improving financial processes.
Qualifications
- Recent graduate in a degree program in Accounting or Finance Strong analytical skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Familiarity with financial software and Microsoft Office Suite (Excel, Word).
- Ability to work collaboratively in a team-oriented environment.
- A strong interest in non-profit finance and grant management.
Application Requirements and Deadline:
To apply for this position, please submit a cover letter, CV, and three references (including name, organization, phone number, and email address) to [email protected]. The application deadline is 5 February 2025. Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. Applications will be reviewed on a rolling basis.
Candidates must clearly indicate the position being applied for in the subject.