Temporary Office Assistant

About the job

Company Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us on our fight for an AIDS-free generation.

Job Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

Job Title: Temporary Office Assistant

Location: Harare, Zimbabwe

Reports To: Country Manager, Zimbabwe with a dotted reporting line to the cross-border support unit Operations Lead based in Kenya

Classification: Temporary 6 Months Contract

How will you fight for an AIDS-free generation?

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), a recognized leader in the global effort to eliminate pediatric AIDS, is also one of the most successful international implementation organizations for pediatric, adolescent, youth, and adult HIV prevention, care, and treatment programs. Through support from the U.S. government as well as private and multilateral donors, EGPAF currently provides technical assistance (TA) at the health facility, community, district, and national levels in 20 countries to effectively support implementation, scale-up and evaluation of HIV, TB, Child Health programs and pandemic preparedness, response. EGPAF is able to provide high impact, high-quality, innovative, contextually responsive TA across a wide range of areas including health system strengthening, strategic information and evaluation, operational research, community engagement, organizational development, innovation/emerging technical priorities, project management, and service delivery.

We are seeking a highly resourceful and dynamic person to serve as a Temporary Office Assistant in the Harare Country Office.

No two days are alike at EGPAF, but what can you expect as a Temporary Office Assistant?

• Greet and welcome guests in a professional and friendly manner.
• Assist in organizing and maintaining office supplies and inventory.
• Support inventory management – update asset inventory template, upload items on Asset Tiger per requirements, categorize assets, and generate tag numbers.
• Support Fleet management –update vehicle movement records to ensure effective and efficient management of the fleet.
• Deliver documents, pick up supplies, and other tasks as assigned.
• Provide administrative support to various departments as needed.
• Perform work-related errands as requested within and outside the office premises.
• Assist with administrative tasks such as filing, scanning, and photocopying documents, as needed.
• Provide support and assistance to other staff members as needed, contributing to a positive and collaborative work environment.
• Any other duties assigned by the supervisor.

Qualifications

To be successful, you will have:

• Bachelor’s degree a business related field.
• Proven work experience as a front desk officer, office assistant, or in a similar role.
• Excellent communication and interpersonal skills, with a friendly and professional demeanor.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize responsibilities effectively.
• Proficient in basic computer operations software (Microsoft Office suite, email, internet browsing, etc.)
• Flexibility to adapt to changing priorities and responsibilities
• Basic analytic and problem-solving skills, with the capacity to see the big picture and the ability to make sound judgments and decisions.
• Willingness to undergo a 3-month performance review that determines continued engagement

Additional Information

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, pregnancy, or age. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: http://www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).