Human Resources Officer

CORDAID seeks to fill the following position.

Position: Human Resources Officer
Reporting to: Finance and Administration Specialist- Cordaid-Harare
Duty Station : Cordaid Harare

Introduction

The Government of Zimbabwe has secured funding from the World Bank for the Zimbabwe Covid-19 Response and Essential Health Services Project (ZCERPEHS), previously known as the Zimbabwe COVID-19 Emergency Response Project. This initiative is financed through the HEPR, ESMAP, and GFF grants. ZCERPEHS aims to support the Government of Zimbabwe in deploying and managing COVID-19 vaccines, enhancing health system capabilities for pandemic preparedness, and improving the delivery of essential health services, with a focus on Reproductive, Maternal, Newborn, Child, and Adolescent Health (RMNCAH). The project supports the following components;

Components 1: Vaccine Deployment and Related Risk Communication and Community Engagement
Component 2: Climate Friendly Health System Strengthening
Component 3: Overall Response Coordination and Project Management, Monitoring & Evaluation
Component 4: Sustaining Essential Health Services

Cordaid serves as the implementing entity for the project.
The project's scope includes:
• Implementing the GFF grant across 25 districts within 8 rural provinces.
• Executing remaining activities funded by the HEPR and ESMAP grants nationwide.

PURPOSE OF THE POSITION

The Human Resources Officer will form part of the ZCERP project managed by Cordaid. The prospective candidate will assist with human resources management and filing within the Finance Department for the two projects.

REPORTING STRUCTURE AND SUPERVISION RESPONSIBILITY

The Human Resources Officer is expected to work closely with and report directly to the Finance and Administration Specialist.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Prepare monthly payroll input for review by Finance and Administration Specialist and Country Manager
• Prepare returns for review by Finance and Administration Specialist and timely submission to authorities such as Zimbabwe Revenue Authority (ZIMRA) and National Social Security Authority (NSSA).
• Prepare monthly payroll reconciliations for sharing with the Accountant.
• Communicate with payroll service providers such as payroll system service provider, medical aid service provider, ZIMRA and NSSA
• Ensure payroll documents are filed.
• Facilitate the recruitment process from staff request and development of terms of references to contracting.
• Prepare employment contracts for review by the Finance and Administration Specialist and approval by the Country Manager.
• Maintain and update personnel files
• Facilitate staff onboarding including preparation and follow up of orientation programme and ensure that all new positions are well integrated into the current structures
• Compile staff leave plans and ensure that staff take leave in line with their leave plans.
• Maintain accurate and proper record-keeping of staff leave balances.
• Monitor employee performance through coordination of performance management, tracking performance appraisals and personal development plans.
• Administer disciplinary procedures in line with Cordaid policies and procedures and national labour laws
• Facilitate staff contract termination process such as end of contract notification, acceptance of resignations, exit interviews and completion of asset handover forms.
• Coordinate staff welfare and wellness programmes
• Handle day to day human resource issues and be the first point of contact for staff regarding personnel issues.
• Support the Accountant with filing of finance documents.
• Maintain register of work advances and acquittals and follow up with staff on balances
• Any other duties as requested by the Finance and Administration Specialist

Selection Criteria

The Human Resources Officer shall be selected based on the Individual Consultant selection method of the World Bank’s regulations. Main criteria for the selection will be relevant work experience and qualifications.

Required Qualifications, Experience and Skills

• A degree in Human Resources Management or any other relevant qualification.
• A professional Human Resources certificate such as Institute of People Management of Zimbabwe (IPMZ) Diploma is a must.
• At least 3 years relevant experience in a similar role. Experience in an NGO environment will be an added advantage.
• Knowledge and hands-on experience of Belina Payroll system is essential.
• Knowledge of national labour laws is a requirement.
• Discreet, honest, trustworthy (trusted), communicative, proactive, methodical, diplomatic, and task oriented.
• Excellent oral and written English,
• Computer literate and proficient in MS Office

DURATION OF SERVICE

• The Human Resources Officer will be contracted up to 31 May 2025 and thereafter contract extension will be given depending on performance and availability of project funding. This is a full-time position.

FACILITIES TO BE PROVIDED BY CORDAID

CORDAID shall provide the following facilities to the HR Officer during her/his tenure of services:
• Office space with furniture and computer
• Email and internet access
• Required office stationeries
• Photocopying, printing, and scanning facilities
• Transport and accommodation for field assignments

Deadline: 6 January 2025 midnight

Cordaid does not ask for a fee at any stage of the recruitment process.
Cordaid is an equal opportunity employer and does not discriminate against any employee or job applicant based on race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status or age.

Only short-listed candidates will be contacted.