Data Support Clerk

Job Title : Data Support Clerk

Reporting to : District Strategic Information and Evaluation Officer
Location : Bulawayo
Type of Contract : Fixed Term Contract

About OPHID

The Organization for Public Health Interventions and Development (OPHID) PVO 31/16 develops and implements innovative approaches and strategies to strengthen HIV Care and Treatment services in Zimbabwe, by providing enhanced access for communities to comprehensive HIV prevention, care and treatment. OPHID, works with the Ministry of Health and Child Care (MOHCC) in implementing these interventions.

Position Summary

The Data Support Clerk works under the direct supervision of the District Strategic Information Evaluation Officer and will work to support the district and facility level teams in S.I.E related activities for OPHID. S/he collaborates closely with other colleagues at facility level to provide data management support.

Key Responsibilities

To support the implementation of SIE/M &E activities for TB and HIV programs by forging enduring relations with the DHIO to ensure easy access to health facilities and health facility data and nurture a synergistic effort in implementing SIE activities for TB and HIV programs, Assist the Facility in adopting national TB and HIV SIE/M&E systems, guidelines, and standard best practices on data quality; Systems & Data Management thus maintaining a standard records management (paper based and electronic - including flow), retention and archiving system for all facility records (registers, MRFs, tally sheets, patient care booklets, reports), implement routine EPMS/EHR/electronic record audits and ensure electronic records are always up to date ; Data entry and facility level SIE duties; Reporting, data quality, data analysis, and use for the program implementation, Support the timely collection of all facility level reports to the district through existing MOHCC channels. Timely and accurately enter all program weekly, monthly and quarterly data into OPHID (DHIS2, ODK, Google sheets); Support the effective utilization of TASQC-MIS (Community Strategic Information System C-SIS); Managing the electronic booking and reporting system for community level activities, Support SDPs and CTNs in extracting booking information captured by COAs and share it with the teams on time. Facilitate the extraction of e-registers from DHIS2, their conversion into PDF and sharing with CHSN for entry into facility MOHCC registers; Support the DSIEO in the Dreams data management systems at district level.

Person Specification

A minimum of a Diploma in Mathematics/Statistics/Health Sciences/Information Systems. Computer Science HND is an added advantage; A certificate in M and E is an added advantage; A minimum of 2 years working experience in a similar position and demonstrated practical skills in monitoring health systems support; Experience working with multiple stakeholders and familiarity with PEPFAR indicators; Experience in program monitoring and evaluation, particularly in the use of electronic health systems like DHIS2, is highly desirable; Ability to work independently and as a team player; Good communicator with sound interpersonal skills with the ability to establish and maintain relationships with the DHIO; Proficiency in MS Office suite (Excel, Word, PowerPoint, Outlook), and online collaboration technologies.