Finance and Administration Assistant (x5)

FACT Zimbabwe is a Christian based organisation that was instituted in 1987. Since establishment, FACT Zimbabwe has been a leading national HIV and development organisation implementing various projects directly and through partnerships. FACT seeks the services of staff as detailed below;

Job Title: Finance and Administration Assistant*5
Location: (3 Mutare 3 Masvingo)
Reports to: Finance Officer/SFAO
Project: (SMART/ SPACE)
Duration: (1 YEAR)

Job Summary

The Finance and Administration Assistant will provide essential support in financial management and administrative tasks for the project. This role requires strong organizational skills, attention to detail, and a basic understanding of financial processes.

Key Responsibilities:

Financial Support:
• Assist in processing payments and maintaining financial records.
• Help prepare and reconcile bank statements.
• Support the preparation of monthly financial reports and income statements.

Data Entry and Record Keeping:

• Maintain accurate records of all financial transactions.
• Enter financial data into accounting software and spreadsheets.

Administrative Tasks:

• Assist in managing procurement processes, including vendor communications and invoice processing.
• Support the organization of meetings, workshops, and training sessions.

Compliance and Documentation:

• Ensure all financial documentation complies with internal policies and donor requirements.
• Assist in preparing for audits by organizing necessary documentation.

Team Collaboration:

• Work closely with finance and administrative staff to ensure smooth operations.
• Provide support for various project activities as needed.

Qualifications 

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field is preferred.

Experience

• 1-2 years of experience in finance or administration, preferably in a non-profit or project-based environment.

Skills:

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel.
• Basic knowledge of accounting principles and practices.
• Good communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple tasks