Logistics & Commodities Liaison Officer

Welthungerhilfe is one of the largest, privately held, non-denominational and politically independent German non-governmental organisations in development cooperation and emergency relief. Primarily, in cooperation with local partner organisations, it is tasked with contributing to the improvement of the nutritional and income status of the poorest rural populations in Africa, Asia and Latin America. Welthungerhilfe has been implementing projects in Zimbabwe almost continuously since 1980. Currently, the organisation together with its partners is having projects in all provinces in Zimbabwe. Sector focus is on, Water Sanitation and Hygiene (WASH), Food and Nutrition Security, Livelihoods, and when required Emergency response

Position Summary

Reporting to the Logistics Coordinator, the Logistics & Commodities Liaison Officer is responsible for the coordination and management of logistics operations, particularly related to the handling and distribution of various commodities or goods

Receive and number signed Supply Purchase Requisitions (SPR) from users. Share the SPR number with the user(s). Monitor the SPR Tracker which will be shared with the project every week and compile all necessary reports. Perform the whole competitive E-tender and local tender process. Implement and adhere to different procurements in line with WHH Procurement Policy. Conduct verification of goods, commodities and services received for quality/and quantity and align those to the signed order or contract. Arrange for storage of received goods and commodities and inform project office of time for delivery. Take charge of payment procedures according to the WHH policy. Update the procurement tracking sheet and share it with the users weekly. Ensure creation updating and storage of procurement documents in SharePoint. Secure best value for money on all procurement and supply request based on WHH and donor procurement criteria.

Asset Management
• Record all assets above and below the WHH thresholds
• Tag all assets before allocating to user.
• Carry out physical verification of assets every quarter
• Any other duties that may be assigned by the superior

Warehouse Management
• To receive and dispatch items from the warehouse
• To make sure the warehouse is clean and in good condition
• To update all warehouse records, bin cards, stock card and warehouse ledger
to organise disposal of goods from the warehouse and checking of the expiry dates on items housed in the warehouse.
• To share monthly, an updated stock report.
• Liaise with other logistics units such as warehouse and transport and finance department to ensure timely and accountable delivery of goods, commodities and services

Fleet
• Assist in outsourcing of relevant external transporters that are suitable to carry particular loads
• Clean class 4 driver’s license an added advantage.
• Perform other tasks as required by management.

Qualifications and Experience

• A degree or Tertiary level Qualification in Supply Chain Management, Logistics and Procurement or any related field.
• Membership of a Professional body (CIPS) a distinct advantage
• A minimum of 2 years’ relevant experience in procurement, logistics, contracting, administration and or other directly related logistical technical field in an International NGO
• Good oral and written communication skills, an eye for attention to detail.
• Proficiency in using standard computer software particularly Word and Excel