Finance, Compliance & Operations Manager

Background

The Biomedical Research and Training Institute (BRTI) is implementing a U.S. Centers for Disease Control and Prevention (CDC) funded Laboratory Systems Strengthening (LSS) activity for the Ministry of Health and Childcare (MOHCC) of Zimbabwe. In this project, BRTI is supporting the MOHCC's Integrated Specimen Transportation (IST) system to ensure efficient and effective relay of patient specimens from health facilities across the country to public health laboratories for testing, and ensuring timely results return. The LSS-IST project is jointly funded by CDC-PEPFAR and Global Fund.

Job Summary

The Finance, Compliance and Operations Manager will oversee financial operations and ensure compliance with all relevant regulations and guidelines associated with the CDC grant. This role involves managing budgeting, reporting, and auditing processes while collaborating with cross-functional teams to support the organization’s mission.

Key Responsibilities

✓ Financial Oversight

• Provide oversight for all finance and grants management functions of the program.
• Lead strategic planning of the financial and grants management components of the project.
• Review and/or develop financial management systems, policies, and procedures compliant with USG rules/regulations and BRTI policies, including implementation of electronic systems and innovative approaches.
• Ensure strong internal controls for optimal stewardship of the Laboratory Systems Strengthening Project funding.
• Oversee all financial transactions, petty cash accounts, expense reconciliations, and annual expense reporting.
• Support forecasting of budgets and overall program logistics.
• Ensure timely preparation, final review, and submission of accurate disbursement requests to CDC.
• Prepare periodic financial reports including monthly updates, quarterly reports, Federal Financial Reporting (FFR), Projected and Annual Expenditure Reporting (PET and ER).
• Lead preparation of annual budgets including annual continuation applications.
• Monitor budgets against performance, perform budget forecasting, and advise program management.
• Monitor expenditure outlays and performance to ensure optimal budget burn rate.

✓ Operations and Procurement

• Lead the development of contracts/agreements required by the program, including equipment and motorbike service arrangements with service providers and suppliers.
• Ensure transparency, efficiency, and compliance with organizational policies through enforcing compliant procurement processes.
• Develop procurement strategies to optimize resource allocation and cost savings.
• Collaborate with team leads to understand procurement needs and facilitate the acquisition of goods and services.
• Oversee management of project inventory and assets, including equipment and sensitive items.
• Lead the implementation of functional administrative and operational processes, including employee insurance, fleet management, and meetings.

✓ Compliance and Monitoring 

• Ensure compliance with all CDC/PEPFAR rules and regulations, local legislation, and federal regulations related to grant management.
• Develop and implement monitoring systems to track compliance and performance metrics.
• Prepare and submit regular compliance reports to stakeholders.
• Create and update internal policies and procedures to align with CDC/PEPFAR requirements and best practices.
• Provide training and support to staff on compliance-related issues, including grant management and reporting requirements.
• Coordinate internal and external audits related to the CDC grant, prepare necessary documentation, and respond to audit findings.
• Identify potential compliance risks and develop strategies to mitigate them.
• Work closely with other department heads to ensure comprehensive compliance across all grant activities.

Qualifications and Experience

• Any full professional qualification (CAZ, ACCA, CIMA, CFA)
• Bachelor’s degree in finance or accounting or related field
• Master’s degree in finance, Business Administration or Accounting or related field will be an added advantage.
• Minimum of 5 years’ experience in a supervisory role managing finance and compliance, preferably in a non-profit or grant management setting.
• External and Internal Audit experience is required.
• Experience managing CDC/ PEPFAR or other federal grants is highly desirable.
• Strong analytical and problem-solving skills.
• Proficiency in financial software and Microsoft Office Suite.
• In-depth knowledge of financial regulations and compliance standards related to federal grants.
• Strong attention to detail and accuracy.
• Ability to work independently and in a team environment.
• Excellent communication and interpersonal skills

Application Process

STEP 1: Complete the pre-screening form using the link below

https://docs.google.com/forms/d/e/1FAIpQLSejVTSA7qgRTiz_ycdUn82PtrJ_ZAua6B_Q9g BLogwUF5Z7ag/viewform?usp=sharing

STEP 2: A Cover letter with an up-to-date detailed CV and at least 3 contactable professional and character references (Including HR) should be forwarded to cophr@brti.co.zw not later than 15 September 2024. Applicants should clearly indicate the position title in the email subject line.

Please note only short-listed candidates will be contacted.

 

BRTI is an equal opportunity employer committed to diversity and inclusion in the workplace.