Finance and Admin Intern

Key responsibilities

Financial Control and Reporting: Posting field office finance transactions in Agresso Business World ensuring accurate and timely posting of transactions with particular attention to the funding source; perform monthly donor compliance check on all documents and ensure filing is maintained up to date; Assist in retrieving documents for internal and external audits.

Internal Systems and Processes: Assist in improvement of work processes and increase efficiency within the scope of responsibility. Recording of correcting general ledger journals on Agresso Business World; Daily management of petty cash; Ensuring that all payments have adequate supporting documents in line with Trócaire and donor policies, Review acquittal reports submitted by staff and follow-up with staff on any outstanding issues; Uploading payments on the online payment platform and ensuring that they are fully authorised by the approvers.

Procurement:

Participate in procurement processes of obtaining quotations and bid analysis whenever necessary; Following up on invoices and receipts from vendors; Ensuring WHT is deducted where applicable, maintain an up to date Withholding tax tracker, supplier vetting and conducting due diligence. Ensure all procurement is compliant with Trócaire' s policies.

Administration Support:

Ensuring timely preparation of meeting rooms and refreshments ahead of meetings with staff, partners or external stakeholders as agreed with the chair of such meetings; Managing all office stationery and promotional materials including issuing out of such materials and maintain up to date inventory list; Typing correspondence and reports and taking minutes as relevant and / or requested, fixed asset management including asset counts. Fuel and mileage reconciliation as well as assist with maintaining the GLAS register.

Reception Management: All reception duties to include management of the reception area of the office; Managing the intercom facility of the office; Greeting visitors and attending to their needs/requests; Operating the switchboard and maintaining the incoming and outgoing mail register.

Requirements

Essential Requirements

Skills

• Excellent communications skills (oral, presentation and written)
• Fluent in English Ability to network, form and maintain relationships, and build partnerships.
• Ability to use own initiative and to work effectively both independently and as part of a team.
• IT Literacy (MS-office applications i.e. Word, Excel, PowerPoint; E-mail, Internet).

Experience: 1 years' experience

Qualifications A Bachelor's Degree in Accounting from any recognised institution or any relevant professional accounting qualification from an internationally recognized institute of accountancy.

Behavioural Competencies

• Supporting: Reflecting our values of Participation & Accountability, demonstrating Trócaire' s values with integrity to achieve our organisation's objectives.
• Communicating: Reflecting our value of Participation, being one organisation, communicating clearly and transparently across, teams, units, divisions, locations, and other external organisations. Getting our message across with impact.
• Collaborating: Reflecting our values of Participation & Solidarity, partnering effectively as One Trócaire organisation and, in solidarity, maintains positive relationships built on trust and respect. eLCfQxj u5zWY
• Stewardship of Resources: Reflecting our value of Accountability and decision-making around the best use of resources. Using our resources transparently, sustainably, ethically, fairly & with integrity; acknowledging Trócaire' s reputation in the use of resources.
• Delivering Results: Reflecting our values of Accountability & Perseverance, getting a quality job done through effective performance, planning, and decision-making.
• Continual Improvement and Learning: Reflecting our values of Participation & Courage, constantly looking to learn and develop self, employees, and partners to better fulfil Trócaire' s' mission.
• Flexibility and Change: Reflecting our values of Participation & Courage, adapts positively to change and to different ways of doing things; manages or takes part in change processes in a way that is appropriate to the role in the organisation.

Qualities

• Team player with strong commitment to working with others to achieve mutual objectives.
• Availability and flexibility to work outside normal hours when necessary.
• Strong commitment to respect of human rights, democracy, women empowerment, and gender equality.
• Good interpersonal and communication skills.
• Coordination skills and excellent organizer

Benefits

Trόcaire Zimbabwe offers a competitive remuneration package in line with its salary scales.