Admin Graduate Intern

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States of America. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard of race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Registered in Zimbabwe under the PVO Act, certificate number 6/2002, CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peacebuilding. CRS seeks to fill in the following position that has arisen.

Admin Graduate Intern (Bulawayo based)

 Job Summary:

The successful candidate will provide administrative support to CRS Zimbabwe Bulawayo Office which includes raising requests for goods and services (RFGS), preparing payment requests, coordinating logistics for travel, meetings, trainings, workshops, and events organized by staff amongst many other duties.

Responsibilities include:

• Providing administrative support to the Bulawayo Office which includes raising request for goods and services (RFGS), preparing payment requests etc.
• Coordinating logistics for travel, meetings, trainings, workshops and other events organized by staff at the office (when need arises).
• Tracking and following up on all Insight forms raised by Bulawayo Office to ensure receipt by recipients.
• Preparing transactional documents in support of general operational processes and supporting the coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, etc.) Ensuring that all supporting documents are adequate to support payments.
• Providing reception duties for the Bulawayo Office, ensuring smooth movement of staff, visitors and mail.
• Managing kitchen consumables, accounting for and replenishing them when due.
• Providing back-up for Petty Cash when required.
• Obtaining/receiving invoices from suppliers as instructed by the Administrative Officer.
• Assisting in the logging of travel requests and any fleet management related duties as assigned by the supervisor.
• Assisting with asset counts, when required.
• Any other duties as may be assigned from time to time.

Education and Experience

• A Bachelor’s Degree in Business Studies, Management, Finance & Administration, Logistics & Supply or any other related field.
• At least 1-year Industrial Attachment working experience in a similar environment.
• Experience working in an NGO environment will be an added advantage. Experience using MS Office packages (Excel, Word, PowerPoint)

Those who meet the above criteria are invited to submit their applications together with a cover letter and detailed Curriculum Vitae that includes names and email addresses of three traceable references. Applications should be clearly marked with the position applied for, i.e., “Admin Graduate Intern” in the email subject line.

Please submit your applications by Thursday, 4 April 2024, to The Country Representative at the following email address: Zimbabwe.crs@crs.org. Only short-listed candidates will be contacted.

CRS does not charge application fees or processing fees to potential applicants or any fee throughout the recruitment process.

Our Catholic identity is at the heart of our mission and operations. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

By applying for this job, the candidate understands and acknowledges that CRS requires its staff to treat all people with dignity and respect. Further, s/he understands that if successful, s/he will be subject to a comprehensive background check, and personal/professional references will be asked to evaluate the candidate’s behaviors related to safeguarding-related topics.