Grant & Compliance Graduate Intern

JOB TITLE:  GRANTS AND COMPLIANCE GRADUATE INTERN

DEPARTMENT: ORGANISATIONAL EFFICIENCY AND EFFECTIVENESS

NUMBER OF JOB HOLDERS: (1)

REPORTING TO:GRANTS AND COMPLIANCE OFFICER

GENERAL PURPOSE OF THE JOB

 The Grants & Compliance Graduate Intern will assist the Grants and Compliance Officer to ensure partner finances comply with established accounting standards and donor rules and regulations. He/she will ensure that control policies and procedures are in place and operational for partners to address risks affecting attainment of project objectives by conducting regular internal control reviews. He/ She will support the design and facilitation of institutional capacity strengthening plans for partners. He/ She will support timely response to partner requests related to sub-award agreements, budgets, and spending.

DESCRIPTION OF MAJOR ACTIVITIES

List the main tasks that make up the job as derived from the major tasks in section 7 above and commence each task with an action verb in the present tense.

1. To assist review and validate supporting documentation before processing partners financial transactions (liquidations) to ensure all required documents are accurate and complete and authorizations are in place, ensuring strict adherence and compliance to financial control systems, policies, and procedures.
2. To assist to draft monthly financial performance letters to partners, monitor and ensure all questioned costs are resolved timely and necessary measures taken for all disallowable costs.
3. To assist to manage and monitor partner budgets obligations and do modifications and partner budget re-alignments.
4. To assist to monitor and reconcile partner obligations, disbursements, budgets and liquidations on a monthly basis to ensure partners are always liquid and spending within stipulated margins.
5. Any other related duties as assigned by the Grants and Compliance Officers.

MINIMUM HIRING STANDARDS

 1.1. Education/professional qualifications 

➢ A degree in Accountancy or equivalent.

1.2. Experience

➢ Knowledge of various applicable Zimbabwe laws and regulations is required.

1.3. Other skills 

➢ Proficient in MS Office packages (Excel, Word, PowerPoint, Outlook, and accounting systems. ➢ Ability to work under pressure, balancing competing demands to achieve agreed-upon.