Administrative Assistants

CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow's problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries.

We are seeking two highly skilled and motivated candidates for Temporary positions of: - Admin Assistants to be based in Harare, Zimbabwe. These are nationally recruited positions and are open to all Zimbabweans with excellent academic records and relevant experiences.

Position 1: Admin Assistant - Procurement Duties and Responsibilities:

• Raises purchase orders and maintains procurement records.
• Assists in contractor selections by gathering procurement specifications and tender bids received from suppliers.
• Assists in raising payment requests and files support papers to support payment requests.
• Acts as a link person between procurement team and project staff.
• Checks supplied goods and services and compares them with invoices and other procurement documents.

• Produces weekly and monthly procurement reports and shares them with supervisors.  Enters procurement related information into the organization’s procurement system.

Position 2: Admin Assistant- Front Office, Fleet and Logistics Support Duties and Responsibilities

• Manages the organization’s front office.
• Clears imported goods and services with Ministry of Foreign Affairs and ZIMRA.
• Maintains accurate records and data base of the organization's Fleet of Vehicles.
• Submits Quarterly trend reports to the Admin Manager.
• Reports and records accidents and incidents that affect the organization's vehicles.
• Prepares insurance claim forms and submits them to the Risk Management.
• Maintains an accurate record of the organization's fuel records and charges fuel accurately to the organization’s different cost centers.
• Process documents for registration of new vehicles and disposal of old vehicles with regulatory authorities.
• Organizes and arranges hotel bookings and accommodation for staff.

Required academic qualifications, skills, and attitudes:

• Position 1- BBA/BBS or equivalent in procurement and logistics
• Position 2- BBA/BBS or equivalent in Administration or closely related field.
• A good understanding of Microsoft Office and a good understanding of Enterprise resource planning (ERP) systems.
• Good written and verbal communication skills in English is essential.
• At least two years’ relevant experience in related fields is essential.
• The selected candidate must be able to demonstrate the following competencies: Interpersonal skills, teamwork, communication, client orientation, and ability to work in a multi-cultural environment.

How to apply

1. Complete the online form https://forms.gle/u4Kj4CBV9uzQkCNRA
2. Submit your applications and CV to CIMMYT-Zimbabwe@cgiar.org . Cover Letter should refer explicitly to the essential qualifications, skills, and competencies stated above providing clear and concrete examples of where, when, and how the experience was gained and expected remuneration. Incomplete applications will not be taken into consideration. The closing date for receipt of applications is Tuesday 30 January 2024.

Please note that only shortlisted candidates will be contacted.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality. Women candidates are encouraged to apply.