About Hivos

 Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

For more information about Hivos please visit our website at : http://www.hivos.org

 What we are looking for

 Hivos is an equal opportunities employer to all individuals seeking employment. We are looking for suitably qualified, highly competent, and motivated individuals to be part of Hivos Southern Africa’s diverse team.

Hivos is seeking qualified candidates for the position of Human Resources & Operations intern

The position provides administrative and clerical support to implement effective functional Human Resources (HR) processes for Hivos Southern Africa Region. The position is responsible for supporting all HR functional areas including recruitment and selection, employee relations and  welfare, employee training and development and general HR administration through the application of clearly defined HR policies, processes, procedures, and service standards.

Duties and responsibilities:

• Providing administrative and clerical support to HR transactions and processes.
• Preparing, type, photocopy, and scan employment-related documentation, such as employment contracts, termination letters, salary adjustments letters, materials for staff learning and development events, etc.
• Providing support to recruitment process: collecting CVs, greeting candidates, setting up tests and interviews and conducting reference checks.
• Following up with HODs and individual staff to ensure timely submission of time sheets and any other pending HR-related reports or information.
• Preparing orientation materials and programs. Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.).
• Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies).
• Following up to ensure that all departing employees have completed Exit Checklists and Exit Interview forms.
• Contributing to coordinating logistical arrangements for staff events, such as staff retreats, staff learning and development events (workshops, trainings), orientations, welcome/farewell parties.

Knowledge, skills and experience

• BSc/BA degree in, Human Resources/ Psychology or its recognized equivalent.
• A minimum of 1-year relevant work experience in an administrative and/or human resources assistant role with some familiarity of human resources practices.
• Experience with an international non-governmental organization a plus.
• Experience using MS Windows and MS Office packages, in particular Excel, Word and PowerPoint. Hands-on experience with data entry into online databases and forms.
• Excellent organizational skills with great attention to detail.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.

How to apply

To view a detailed description of the role, interested applicants must click on the link embedded here. Once you click apply you will be required to complete a short online application form and upload your CV and Cover Letter.

What we offer

 We offer a stimulating work environment in a professional international organization with very dedicated staff.  We offer a national contract based on Hivos local labour conditions, with comparatively competitive remuneration package commensurate with the experience and expertise. ____________________________________________________________________________

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal record checks , we may request information from relevant job applicants’ previous employers about any findings of sexual misconduct, including harassment, during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

The organization is an equal opportunity employer committed to promoting a work environment where diversity and inclusion is valued, and people are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status, or any other form of personal identity. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

Due to the anticipated volume of applications, we regret that we can only respond to shortlisted candidates.

Please note that Hivos does not charge a fee at any stage of the recruitment process