Country Accountancy Manager

COUNTRY ACCOUNTANCY MANAGER 

Location                           : Harare

Type of Contract           : Fixed term contract with probation of three months

Start Date                      :1 January 2024

Immediate Supervisor : Country Representative

Objective of the Post

Coordinating and supervising the accounting of the mission (accounting, audit procedures, etc.) according to the instructions of the Regional and Field Accounting Controller, and in compliance with legal obligations and MSF standards and protocols to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission. Work as the main interlocutor and facilitator for external, internal or government audits

Key Responsibilities:

General Accounting Duties:

• Being responsible for quality and timely accounting for the whole mission e.g., cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MSF guidelines, financial standards and procedures
• Ensure confidentiality on all cash/finance issues related to MSF
• Know perfectly, respect, and ensure strict compliance at any time with MSF standards, covering; - MSF chart of accounts and MSF financial guideline; MSF standards for accounting quality (paper and electronic); MSF purchasing/validation/payment procedures for the mission; National Tax regulations and other legal requirements from the local authorities
• Ensure close and proper follow-up of all cash advances, in capital and on the field
• Ensure proper understanding and use throughout the mission of all accounting tools
• Ensure the advance granting procedures is respected, in accordance to the MSF procedures for the mission and ensure close and proper follow-up of all cash advances
• Ensure payments to suppliers are performed in a strict but swift manner, in line with the MSF purchasing and payment procedures for the mission
• Ensure compliance with cash control procedures for each cashbox: i.e., cashbook updated at every single transaction IN/OUT, cash count, weekly cash inventory including reconciliation with Unifield (ERP) together with line manager, complete cash inventory performed and signed on last day of the month
• Ensure any cash discrepancy is investigated and reported to Regional Finance Team Leader, if necessary
• Ensure cash refunds are properly followed-up and encoded (private telephone calls, medical refunds, etc)

Bank management:

• Ensure all the bank transactions and filling procedures are in place
• Ensure vouchers are properly presented and stamped, including all relevant & required validation signatures, and include attached any relevant and required supporting documents
• Report immediately any litigious/suspicious voucher / receipt / document to the Country Representative & Regional Finance Team Leader
• Send personalized feedback to each relevant accountant/administrator in case vouchers are incomplete or invalid, and request missing documents, before filing & archiving the accounting
• Ensure availability, knowledge, and strict compliance with MSF accounting guidelines & rebilling process
• Ensure proper filing and archiving in capital of all original monthly accounting for the whole mission according to MSF standard (by month / book / voucher number), including copies of monthly closing documents sent to HQ
• Direct interlocutor of Field Accounting Control at HQ, for any question related to accounting

• Responsible for quality and accuracy of data-entry in UNIFIELD throughout the
• Check that monthly payroll is correctly imported from HOMERE and encoded in UNIFIELD
• Check and validate HQ invoices and informs HQ if any correction is needed
• Update commitments register (taking into account HQ invoices and order confirmations + pending committed orders)
• Prepare mission allocation table, regularly update it with changes and share in mission together with Country Finance Support
• Ensure mission allocation table is implemented and followed in the whole mission
• Assist Field Accounting Control to prepare monthly financial reports and year-end accounting closing

Monthly Accounting Closure:

• Do bi-weekly checks of all registers in capital + fields in the UNIFIELD
• Ensure corrections are performed and updated in UNIFIELD
• Ensure matching of all possible transfers and advances, check validity of the remaining ones unmatched and prepare and send to Field Accounting Control the monthly advance report
• Send direct feedback to each relevant staff (field, capital) listing mistakes and explaining corrections
• Ensure all project closures are done in UNIFIELD when satisfied that corrections have been done
• Inform HQ after closure, through Regional Finance Team Leader and Field Accounting Control timeously

Entries Closure and Sharing with HQ:

• Check and prepare all original closing documents and send to HQ in due time
• Provide support to and maintain control (spot-checks, reminders, advice) over finance staff, for any cash, accounting, allocation, any UNIFIELD issues
• Perform relevant technical training for finance staff in capital or on the field in accounting
• Provide regular feedback to staff under direct supervision, supporting their learning and development
• Perform regular field visits, write field visit reports, and ensure recommendations are implemented

Qualification and Experience:

• University Degree in Accounting, Finance, or related field
• Essential solid accountancy training and experience - professional accounting qualification
• Essential 4 years previous experience in similar or relevant managerial positions
• Excellent team management and soft skills with behavioural flexibility
• Essential computer literacy, Microsoft office suite

Interested, qualified and experienced candidates meeting the above criteria should forward their detailed CVs & motivation letter on or before Wednesday, 6th December 2023, to The Human Resources Assistant, MSF, 10 Garlands Ride, Mt Pleasant, Harare or by email to msfocb-harare@brussels.msf.org

N.B.     Only shortlisted candidates will be contacted within two weeks of advert closure

Please note that MSF-Belgium, Zimbabwe Mission does not solicit any organization or individual to recruit on their behalf. No fee is charged throughout the recruitment, selection, and placement process. Canvassing will lead to disqualification of candidates

 MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic origins, religion or belief or sexual orientation