Administration Assistant

Family Aid Caring Trust (FACT) is a Christian national development NGO based in Zimbabwe. It implements sustainable development initiatives to improve people’s livelihood, Sexual Reproductive Health (SRH), HIV Prevention, HIV and AIDS care and support as well as health activities. FACT seeks the following services as detailed below.

Position:         ADMINISTRATION ASSISTANT

Reporting to:  Finance & Administration Manager (FAM)

Location:   Mutare

Purpose of the position: The Administration Assistant’s responsibility will be to perform day to day administration duties and other administrative duties as maybe assigned by the FAM.

 Roles and responsibilities:  

• Providing administrative and clerical support to the organization.
• Initiating payments for security, cleaning, electricity, telephone and other admin costs monthly.
• Keeping a tracker on all admin costs to ensure they are paid on time.
• Performing monthly reconciliations of admin costs.
• Apportion/allocate costs using relevant cost drivers.
• Preparation and submission of financial reconciliations after admin related meetings.
• Performing general clerical duties (photocopying, faxing, mailing, filing, etc.).
• Supervise cleaners and grounds man to ensure offices and grounds are clean.
• Ensure office security is maintained and that security guards are performing their duties.
• Manage the use of the Gazebo

Qualifications, Skills and Experience   

• Degree in Administration or equivalent.
• 2 years ‘experience working in a similar position
• Proficiency and experience in MS Word, Excel, social networking, use of tablets and Apps.
• Must be an effective communicator and able to work under pressure with minimum supervision.