Human Resources and Safeguarding Officer

About The Halo Trust

HALO is the leading global NGO addressing the impact and drivers of conflict in 28 countries and territories, with over 12,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished.

 Role Summary

The Human Resources (HR) and Safeguarding Officer is responsible for providing support in the various human resource and safeguarding functions, which include recruitment, staffing, training and development, performance evaluations and leave management. The Human Resources and Safeguarding Officer will be responsible for policy implementation, interpretation and communication, recruitment, performance management, leave management, payroll process and administration and documentation for the department.

 Duties and Responsibilities

Human Resources Management

• Works closely with the HR & SG Manager to develop, implement and administer effective human resources functions including recruitment, orientation, performance evaluation, career development
• Assist in the development of staffing and recruitment plan to ensure that each team is staffed appropriately, according to need and funding availability, in an efficient and timely manner
• Update staff information in the HR database in a timely manner
• Track staff leave and ensure staff well being is prioritised
• Remain informed, on an on-going basis, about current and changing HR related laws, polices and best practices to ensure that current and future personnel policies, employment practices and compensation packages are within the limits of established standards, procedures, guidelines and polices of HALO, as well as national laws
• Maintain appropriate records and ensure confidentiality regarding personnel activities and personal data including employee documentation, evaluations, exit interviews and other relevant information
• Participate in orientation of new personnel with respect to HR policies and procedures, including remuneration, benefits and the organisational ‘work ethic’
• Support the HR & SG Manager with job classification grids and salary scales
• Support the HR & SG Manager with discipline and misconduct matters
• Lead in the management of NSSA claims
• Oversee contract extensions/amendments/acting letters
• Supporting with other duties commensurate with the role

Safeguarding

• Work closely with the HR & SG Manager to provide high quality and accessible advice, support and guidance to managers and staff ensuring that adequate safeguarding measures are integrated into office operations, processes and programmes as outlined by the Staff handbook and other core safeguarding documents
• In coordination with the HR & SG Manager and senior program staff, facilitate and deliver mandatory Code of Conduct, Safeguarding and PSEAH briefings, inductions and/or workshops to staff, managers and associates ensuring all are aware of what Safeguarding means for them and how to execute their specific responsibilities under the policy. Deliver on going refresher training and induction, as necessary
• Monitor staff safeguarding and feedback mechanisms
• Working together with the HR & SG Manager in assisting senior management to ensure any cases are investigated and reported timely, accurately and sensitively and leading on remedial action required

Staff Wellness

• Support the HR & SG Manager in conducting annual staff surveys, presenting key findings and recommendations to senior management
• Lead on focus group discussions and other engagement strategies to promote the input of staff in program design and operations
• Work with the HR & SG Manager to assist senior management in the development and implementation of programmes/trainings to increase the morale and wellbeing of staff, as well as assisting in the formal development of skills wherever possible

Qualifications, Experience and Key attributes

• Bachelor’s degree in Human Resources Management, Social Sciences, Business Studies, Administration or equivalent
• Comprehensive knowledge of and experience in the practice of HR principles, labour laws and regulations
• High degree of professionalism and integrity and ability to demonstrate good judgment, discretion and confidentiality at all times
• Experience supervising and managing professional staff
• Experience as a trusted source to a senior level management team
• Strong commitment to and interest in employee relations and communication
• Demonstrated experience in the application of HR, safeguarding and accountability technical advice, protection programming
• At least 3 years’ experience in Human Resources and Safeguarding
• Proven experience responding to and managing sensitive protection/safeguarding matters in a confidential manner
• Experience developing safeguarding and accountability resource materials, including guidance, tools and best practices
• Strong computer skills, with Ms Word, Excel, PowerPoint, MS Teams, OneDrive and email software  Fluent in English and Shona (written and spoken)

At no stage of the recruitment process does HALO charge a fee.