Finance Graduate Intern

INTRODUCTION

The Government of Zimbabwe received funding for the Zimbabwe Health Sector Development Support Project (HSDSP) funded by World Bank-Global Financing Facility under the Result Based financing (RBF) programme through an Additional Financing V (AF V). The objective of the programmes is to sustain coverage and improve the quality of an integrated package of RMNCAH-N services, as well as strengthen COVID-19 response and institutional capacity to manage performance-based contracts consistent with the Recipients’ ongoing health initiatives.

In 2022 World Bank’s Board & Executive Directors approved to provide an Energy Sector Management Assistance Program (ESMAP) grant in the amount of US$1.575 million for the Zimbabwe COVID-19 Emergency Response Project (ZCERP). The project will be co-financed by a US$5 million grant from the Health Emergency Preparedness and Response Trust Fund (HEPRTF) to give a total grant of US$ 6,575,000. The purpose of this grants is to support COVID-19 vaccines deployment and strengthen relevant health systems that are necessary for a successful COVID-19 response in general and vaccine deployment process in particular.

CORDAID is the Programme Implementing Entity for both projects.

The expansion of the HSDSP project and the additional ZCERP project, has resulted in increased activities being implemented resulting in increased documents required to be  printed, submitted for processing, increased payment queries and backlog on archiving of finance documents. There is therefore a need for an additional human resource to support the process.  It is against this background that the finance graduate intern is being engaged to assist in some of the key deliverables.

PURPOSE OF THE POSITION: 

The internship aims to develop the interns’ career in finance. The organization is implementing and providing technical assistance in maternal and child health, strategic purchasing, institutionalization of programs among various other areas and these are opportunities where one can learn from and be groomed into a future finance professional in donor funds management. As part of an experienced Finance team, s/he will deliver quality support by applying clearly defined accounting and financial reporting processes, procedures, and service standards.

REPORTING STRUCTURE AND SUPERVISION RESPONSIBILITY

The Finance Intern is expected to report to the Accountant and to work closely with the Finance and Administration Specialist and other staff members in the Finance and Administration department.

 KEY RESPONSIBILITIES AND ACCOUNTABILITIES

• Receive all requests for payments and activities and ensure that there is proper documentation supporting the requests before passing it on to the Finance and Administration Specialist for review.
• Assist with printing of documents submitted via email by field staff for review and approval.
• Monitoring of uploaded payments for processing and providing feedback to initiators where required.

• Photocopy and scan paid work advance forms to staff
• Scan approved TORs and trip reports and file in the public folder for easy access by all staff.
• Upload work advance payments for staff onto the banking system for payment
• Maintain a work advance register, sharing work advance balances with staff weekly, and ensuring all activity expense reports received are adequately supported, captured and accounted for in the accounting system.
• Share proof of payments for all subsidy payments with relevant staff for onward submission to stakeholders
• Share requested proof of payments for suppliers.
• Compile list of payment queries for non-receipt of allowances and follow up with accountant.
• Submit request for payments to Ecocash and Mukuru and attach statements to payment documents after payments.
• Assist with filing of accounting and financial reporting documents as requested
• Responsible for filing, packaging, and submitting records for archiving after month end processes are completed.
• Assist with scanning of all RBF contracts and updating of the contract register.
• Assist with cash payments and updating the cash cashbook in the absence of the Program and Administration Assistant
• Assist the Accountant with capturing of transactions into the accounting system
• Assist the Accountant with the month end closure processes
• Assist the Accountant with maintaining the filing system of financial documents.
• Retrieve key financial documents as requested by staff and for internal and external audits purposes (ie pulling, scanning and refiling requested documents)
• Provide any other finance and administration support services as requested by the Accountant and Finance and Administration Specialist.

 REQUIRED QUALIFICATIONS

• A Bachelor’s Degree in Accounting, Finance, Business Administration, or any other related field.
• At least 1-year Industrial Attachment working experience in a similar environment.
• At least 1 year of experience working in an international NGO environment post qualification will be an added advantage.
• Experience using MS Office packages (Excel, Word, PowerPoint) is required.
• Knowledge of a financial accounting package or software will be an added advantage.

DURATION OF SERVICE

The internship shall be up to 29 February 2024 with a possibility of renewing to a maximum period of 12 months depending on performance and funding. An assessment report will be completed by Accountant and reviewed by the Finance and Administration Specialist.

 FACILITIES TO BE PROVIDED BY CORDAID

CORDAID shall provide the following facilities to the Finance graduate intern- during her/his tenure of services:

• Office space with furniture and computer
• Email and internet access
• Required office stationeries
• Photocopying, printing, and scanning facilities
• Transport and accommodation for field assignments