Administration Assistant

Position: ADMINISTRATION ASSISTANT
Reporting to: Finance & Administration Manager (FAM)
Location: Mutare

Purpose of the position: The Admin Assistant’s responsibility will be to perform day to day administration duties and other duties as maybe assigned by the FAM.

Roles and responsibilities:

*Providing administrative and clerical support to the organisation.
*Initiating payments for security, cleaning, electricity, telephone and other admin costs on a monthly basis.
*Keeping a tracker on all admin costs to ensure they are paid on time.
*Performing monthly reconciliations of admin costs.
*Apportion/allocate costs using relevant cost drivers.
*Preparation and submission of financial reconciliations after admin related meetings.
*Performing general clerical duties (photocopying, faxing, mailing, filing, etc.).
*Supervise cleaners and groundsman to ensure offices and grounds are clean.
*Ensure office security is maintained and that security guards are performing their duties.
*Manage the use of the Gazebo

Qualifications, Skills and Experience

*Degree in Administration or equivalent.
*2 years ‘experience working in a similar position
*Proficiency and experience in MS Word, Excel, social networking, use of tablets and Apps.
*Must be an effective communicator and able to work under pressure with minimum supervision.